Privacy Policy

NOTICE OF PRIVACY POLICY

Effective: 12/14/2015

PLEASE REVIEW CAREFULLY.

If you have questions, you may call (972) 868-3000. 

Best Docs Live Inc. (“BDL”) respects your privacy and is committed to protecting your personally identifiable information (“PII”) and your protected health information (‘PHI”). This privacy policy applies to the website, bestdocslive.wpengine.com, owned and operated by Best Docs Live Inc.
This Notice describes how personal information and health information (PHI) about you may be used, how it may be disclosed and how you can obtain access to this information. This page will serve as a summary of your privacy rights. The law (45 CFR Part 160 and Part 164, Subparts A and E) requires that your PHI be kept private. We must give you this Notice about our privacy practices and follow the terms of this Notice while it is in effect. Your use of BDL’s Services indicates your acceptance of the terms of this Notice.

I. INTRODUCTION 

BDL is engaged in the business of providing on a subscription basis to its members, access to telehealth and/or telemedicine consultations provided by physicians who are independently contracted with BDL to participate in BDL’s proprietary network of participating physicians (“Network Physicians”), as well as to the proprietary technology and non-medical operational and administrative services provided by BDL that are attendant thereto (the “BDL Services”);

II. INFORMATION THAT MAY BE COLLECTED 

In order to use the Services, you are asked to enter an e-mail address and password, which we refer to as your BDL ID or credentials. After you create your ID, you can use the same credentials to log in to BDL’s website and utilize the Services. This log in process will allow you to manage your account and allow you to schedule consultations.

The first time you log in to BDL’s website to utilize the Services, you will be asked to create an account also known as your profile. To create an account, you must provide personal information such as name, address, telephone number, date of birth, e-mail address, gender, and other pertinent data that will be available for you to share with a Network Physician.
BDL will use the e-mail address you provide when you create your account to send you an e-mail requesting that you validate your account. Your e-mail address may also be used by BDL to provide appointment reminders, changes in appointments, and messages from Network Physicians.  BDL will use your e-mail address as the primary means to reset your username and password. Your e-mail address will not be shared with any other third parties and will not be used for advertising or sales purposes.

BDL creates a record of the care and services you receive from Network Physicians. Some examples of the information collected or created through this process are video and/or audio files associated with all consultations, electronic medical records that may be uploaded or created as a result of treatment, and medical test results. When applicable, we will collect credit card or billing/payment account information which we maintain in encrypted form on secure servers.
In order to participate in the services provided by the Network Physicians, you will need to provide Personal Health Information about yourself to BDL on behalf of the Network Physicians. Here are examples of the types of Personal Health Information we gather:

  • Information You Give Us – Examples of the types of information you may provide us include measurements, such as weight, blood pressure or glucose levels, lab results, medications, health history, and other health or PHI, such as prescription information.
  • Third-Party Information – Health-related information about you received from third-parties (such as nurses, doctors or family members) as well as personally identifiable and other health-related information you provide specifically related to family members who may be utilizing the Services under your account.
  • Demographic Information, such as age, education, gender, Social Security Number and Zip Code.

III. HOW INFORMATION ABOUT YOU MAY BE USED BY BDL 

BDL may gather PHI primarily to share with the Network Physicians for the purposes of diagnosis, treatment, and health care operations. However, in limited circumstances BDL may use de-identified, non-personal information for statistical analysis, improvement of services, and customization of web design and content layout.

Uses and Disclosures of PHI 

BDL is permitted to use and disclose your PHI for purposes of (i) Treatment, (ii) Payment, and (iii) Health Care Operations as follows:

For Treatment. BDL may use or disclose your PHI to facilitate treatment or the provision of health care services to the Network Physicians for purposes of a consultation or in connection with the provision of follow-up treatment. BDL may share your PHI with doctors, nurses, technicians, or other BDL workers. This may include prescriptions, lab work, and x-rays. BDL may share your PHI with people not at BDL including, but not limited to, referring physicians and home health care nurses who are treating you or providing follow-up care.

For Payment. BDL may use and disclose your PHI with others who help pay for your care such as health insurers or health plans in connection with the processing and payments of claims and other charges.

For Health Care Operations. BDL may use and disclose your PHI in connection with the health care operations of the Network Physicians. These uses and disclosures help us assist in Network Physician programs and assure patients receive quality care. For example, BDL may use PHI to measure the performance of its staff and how they and the Network Physicians care for you. BDL may share PHI with third parties who BDL engages to provide various services for BDL and you such as doctors, nurses, technicians, and other health care workers. If any such third party requires access to your PHI in order to perform the agreed upon services, BDL will require that third party be bound to the terms outlined in this Privacy Notice.

Business Associates. BDL may contract with outside businesses to provide some services. For example, BDL may use the services of imaging, laboratories or collection agencies. Each contracted party must enter into a HIPAA Business Associate agreement with BDL, which requires said third party businesses to protect PHI that is shared with them in accordance with the restrictions outlined in this Privacy Notice. Furthermore, PHI will only be provided to third party businesses for the limited scope of performing required services to help facilitate treatment, payment, and health care operations to you.

For Appointment Reminders. BDL may contact you to remind you about your appointment for medical care.

Treatment Alternatives. BDL may use and disclose PHI to tell you about different types of treatment available to you. BDL may use and share PHI to tell you about other benefits and services related to your health.

Authorization. BDL is permitted to use and disclose your PHI upon your written authorization, submitted on our form which will be provided to you upon request, to the extent that such use or disclosure is consistent with your authorization. Your written authorization is required for the release of any mental health notes, marketing to you of any products or services not related to you care or treatment, or the sale of any information that is not de-identified. Please note that you may revoke or limit any such authorization at any time. BDL cannot take back any disclosures we have already made with your permission. BDL is required to keep records of the care that we provided to you. Be assured that any uses or disclosures not described in this notice will require your written authorization.

People Involved In Your Care. With your permission, BDL may share your PHI with a family member or friend who helps with your medical care. We may share your PHI with a group helping with disaster relief efforts. We do this so your family can be told about your location and condition. If you are not present or able to say no, we may use our judgment to decide if sharing your PHI is in your best interest.

Research. In support of telehealth, telemedicine and/or ehealth initiatives, BDL may use and disclose your PHI for research. BDL will only use and disclose information for research if BDL receives your written consent, or if a review committee that meets Federal standards says BDL does not need your consent.

Genetic Information. Without your written authorization, BDL does not collect or use genetic information, nor does BDL use genetic information for underwriting and related purposes.

Fundraising Activities. BDL will not disclose your individual PHI for fundraising activities without your written authorization.

As Required By Law. BDL may use and disclose your PHI when required to do so by federal, state or local law.

To Prevent A Serious Threat To Health Or Safety. BDL may use and disclose your PHI to prevent a serious threat to your health and safety and that of others. BDL will only disclose your PHI with persons who can help prevent the threat.

Testimonials. We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your written authorization we may post your testimonial along with your name.

How BDL May Use and Disclose PHI – Special Situations 
Military. If you are in the U.S. or foreign armed services, BDL may share your PHI as required by the proper military authorities.

Workers’ Compensation. BDL may share your PHI for workers’ compensation or programs like it. BDL may do this to the extent required by law.

Public Health Risks. BDL may share your PHI for public health activities, as required by federal, state or local law.

For example, we may share your PHI:

  • to prevent or control disease, injury or disability;
  • to report births and deaths;
  • to report child abuse or neglect;
  • to report reactions to medicines or problems with products;
  • to tell you about product recalls;
  • to tell you if you have been exposed to a disease or may be at risk for catching or spreading a disease or condition;
  • to tell the proper government department if BDL believes a patient has been the victim of abuse, neglect or domestic violence. BDL will only share this information when ordered or required by law.

De-identified Information. BDL may use, disclose, and request PHI if the Health Information to be used or disclosed is de-identified pursuant to the procedures set forth in 45 CFR 145.514(a)-(c).

Health Oversight Activities and Registries. BDL may share your PHI with government agencies that oversee health care. BDL may do so for activities approved by law. These activities include, but are not limited to, audits, investigations, inspections and licensure surveys. The government uses these activities to monitor the health care system. It also monitors the outbreak of disease, government programs, compliance with civil rights laws, and patient outcomes. BDL may share PHI with government registries, if required.

Lawsuits and Disputes. If you are in a lawsuit or a dispute, BDL may share your PHI in response to a court order, legal demand or other lawful process.

Law Enforcement. BDL may share PHI if asked to do so by a law enforcement official under limited circumstances as follows:

  • to report certain types of wounds;
  • to respond to a court order, subpoena, warrant, summons or similar process;
  • to identify or locate a suspect, fugitive, material witness, or missing person;
  • about the victim of a crime, if under certain limited circumstances, BDL is unable to obtain the victim’s agreement;

Decedents. BDL may, under limited circumstances, disclose your PHI to coroners, medical examiners, funeral directors for the purposes of identification, determining the cause of death and fulfilling duties relating to decedents.

National Security. BDL may share, if required, your PHI with the proper federal officials for national security reasons.

IV. HOW SECURITY IS HANDLED AT BDL 

The importance of security for all personal information including, but not limited to, PHI associated with you is of utmost concern to us. At BDL, we exercise state of the art care in providing secure transmission of your information from your PC or mobile device to our servers. PHI collected by our web site is stored in secure operation environments that are not available or accessible to the public. Only those who need access to your information in order to do their jobs are allowed access, each having signed confidentiality agreements. Any employee who violates our privacy or security policies is subject to disciplinary action, including possible termination and civil and/or criminal prosecution.
BDL is not only HIPAA compliant, but additionally utilizes the latest technologies to ensure utmost security. BDL uses several layers of firewall security and different degrees of encryption for each customer’s sensitive PHI to ensure the highest level of security which meets or exceeds the requirements promulgated under HIPAA (defined below)
BDL will not sell or lease the information collected on this site to others. BDL does not sell or lease any customer lists, e-mail addresses, cookies or other data without your written authorization.

Cookies and Tracking Technologies. Cookies are text information files that your web browser places on your computer when you visit a website. Cookies assist in providing non-personal information from you as an online visitor. It can be used in the customization of your preferences when visiting our website. Most browsers accept cookies automatically, but can be configured not to accept them or to indicate when a cookie is being sent. BDL uses Google Analytics, a third-party tracking service, which uses cookies to track non-personal identifiable information about our visitors to our main site in the aggregate to capture usage and volume statistics. BDL has no access to or control over these cookies. This Privacy Policy covers the use of cookies by BDL only and does not cover the use of cookies by any third-party.

Secure interaction. When you interact on our web site, all of your PHI including, but not limited to, your credit card number and delivery address, is transmitted through the Internet using Secure Socket Layers (SSL) technology. SSL technology causes your browser to encrypt your entered information before transmitting it to our secure server. SSL technology, an industry standard, is designed to prevent someone other than operators of our web site from capturing and viewing your personal information. BDL also takes the following measures to protect your PHI online:

Passwords. To provide you with an increased level of security, online access to your PHI is protected with a password you select. We strongly recommend that you do not disclose your password to anyone. BDL will never ask you for your password in any unsolicited communication (including unsolicited correspondence such as letters, phone calls, or E-mail messages).

Information. Since any entered information you provide to us on our website will be transmitted using a secure connection, if your web browser cannot support this level of security, you will not be able to order products through our website. The most recent versions of Safari, Netscape Navigator, Microsoft Internet Explorer and Firefox can support a secure connection and can be downloaded for free from their respective websites.

No data transmission over the Internet can be guaranteed to be 100% secure. While we strive to protect your PHI from unauthorized access, use or disclosure, BDL cannot ensure or warrant the security of any information you transmit to us on our web site.

V. Privacy Rights

We are required by law to make sure that PHI that identifies you is kept private, give you this Notice of our legal duties and privacy practices concerning your PHI, and follow the terms of this Notice currently in effect.

You have the following rights regarding the PHI that BDL maintains about you: 

Right To Inspect and To Receive Copies. You have the right to view and receive copies of the PHI used to make decisions about your care, provided you submit your request in writing. Usually, this includes medical and billing records. It does not include some records such as mental health notes. BDL may deny your request to view and/or copy your PHI in limited circumstances. If your request is denied, BDL will inform you of the reason of the denial and you have the right to request a review of the denial. BDL may charge a fee for the costs of processing your request. Contact Customer Service for more information at (972) 868-3000.

Right To Amend. If you think that personal information BDL has about you is wrong or incomplete, you have the right to ask for an amendment to your record. To request deletion of any personal information or ask for a change to your record, you must make your request in writing on the approved form. The form will be provided to you upon request. If we are not able to comply with your request, we will respond with an explanation. BDL may, under the following limited circumstances, deny your request for an amendment to your record.

BDL may Deny your request if it is not submitted in writing or does not include a reason to support the request. BDL may also deny your request if you ask BDL to amend information that:

  • BDL did not create, unless the person or entity that created the information is no longer available to make the amendment;
  • is not part of the records used to make decisions about you;
  • is not part of the information which you are permitted to inspect and to receive a copy; or is accurate and complete.

We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Right To an Accounting of Disclosures. You have the right to get a list of the disclosures BDL has made of your PHI. This list will not include all disclosures that BDL made. For example, this list will not include disclosures that BDL made for treatment, payment or health care operations. It will not include disclosures you specifically approved. To ask for this list, you must submit your request in writing on the approved form. The form will be provided to you upon request.

Right To Request Restrictions. You have the right to ask for a restriction or limitation on the PHI that BDL uses or discloses for treatment, payment or health care operations. You also have the right to ask for a limit on the PHI that BDL discloses with someone who is involved in your care or in the payment for your care. Such a person may be a family member or friend. BDL is not required to comply with your request. If BDL does agree, we will fulfill your request unless the information is needed to provide you with emergency treatment or if otherwise required by law. To ask for restrictions, you must make your request in writing on a form that we will give you upon request. You must tell us:

  • what information you want to limit,
  • how you want us to limit the information, and
  • to whom you want the limits to apply.

Right To Request Confidential Communications. You have the right to request confidential communications of your PHI or medical matters. You may request that BDL communicate with you through specific means or at a specific location. You must make your request in writing on a form that will be provided to you upon request. BDL will fulfill all reasonable requests.

Right To a Paper Copy of This Notice. You may ask BDL to give you a written copy of this Notice at any time. Even if you have agreed to get this Notice electronically, you still have a right to a paper copy of this Notice.

Third Party Web Sites. If you click on a link to a third party site, you will leave the BDL site you are visiting and go to the site you selected. Because we cannot control the activities of third parties, we cannot accept responsibility for a third party’s use of any PHI that you may provide them, and we cannot guarantee that a third party will adhere to the same privacy policies as BDL. We encourage you to review the privacy policies of any other service provider from whom you request services. If you visit a third party website that is linked to our site, you should read that site’s privacy policy before providing any personal information.

VI. Revisions To This Notice 

BDL is constantly innovating and implementing new features as part of its services. As a result, our privacy practices may change. We may revise this Notice to reflect any changes in our privacy practices. We reserve the right to make the revised Notice effective for PHI we already have about you. It also will be effective for any information we receive in the future. We will post a current version of the Notice on this Site prior to the change becoming effective. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a Notice posted on this Site prior to the change becoming effective.

VII. Social Media Widgets

Our Web site includes Social Media Features, such as the Facebook button [and Widgets, such as the Share this button or interactive mini-programs that run on our site]. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.

VIII. Complaints

If you think your privacy rights have been violated, you may file a complaint via e-mail at  info@bestdocslive.com or in writing at the address listed below. You may also file a complaint with the Secretary of the Department of Health and Human Services. You will not be penalized for filing a complaint.

You may also contact us for further information about your privacy rights by emailing us at info@bestdocslive.com,  or via U.S. mail at:

Best Docs Live Inc.
1801 Royal Lane, Suite 800
Dallas, Texas 75229
Attn: Privacy and Security Officer

ACCEPTANCE

By using this site and BDL’s Services, you acknowledge your acceptance of BDL’s Privacy Policy and agree to the terms described herein. If you do not agree with this policy, you should not use BDL’s Services. It is recommended that you read this Privacy Policy before use of Services to ensure that you have not missed any changes to the Privacy Policy. Your continued use of the Services following any changes to the privacy policy signifies your acceptance of those changes.

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